# How do invoice processing systems handle email invoices?
Invoice processing systems capture invoices from email automatically using dedicated email addresses or connected inboxes. The process: (1) Vendor sends invoice to dedicated email (e.g., ap@yourcompany.com or unique inbox per vendor); (2) System monitors inbox continuously; (3) Identifies emails with invoices (PDF attachments or embedded in email body); (4) Downloads and queues invoices for processing; (5) Applies OCR/AI to extract data; (6) Associates invoice with sender/vendor; (7) Routes through approval workflow; (8) Archives original email for compliance. Advanced features include: handling multiple attachments, extracting from email body when no attachment, spam/security filtering, automatic vendor notification, and bounce handling. This eliminates the manual step of downloading and uploading invoices, enabling true touchless processing.
## Key Takeaways
- Invoice processing systems capture invoices from email automatically using dedicated email addresses or connected inboxes.
- The process: (1) Vendor sends invoice to dedicated email (e.g., ap@yourcompany.com or unique inbox per vendor); (2) System monitors inbox continuously; (3) Identifies emails with invoices (PDF attachments or embedded in email body); (4) Downloads and queues invoices for processing; (5) Applies OCR/AI to extract data; (6) Associates invoice with sender/vendor; (7) Routes through approval workflow; (8) Archives original email for compliance.
- Advanced features include: handling multiple attachments, extracting from email body when no attachment, spam/security filtering, automatic vendor notification, and bounce handling.
## Related Topics
- email invoice processing
- invoice email automation
- email to invoice
- invoice from email